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The Protocol Agreement
Important information
Submission of Components
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If GP Registrars do not submit their videotape (or attend the Simulated patient
Surgery) and written submission by the due dates, there is likely to be a delay
in assessing their components, which may result in a significant delay in
certification. If GP Registrars make late submissions and fail, they risk
unemployment while further training is applied for and arranged.
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Failure to complete successfully all components of summative assessment, before
the end of the vocational training period or within 3 months of that date, may
mean that certification by the competent authority may not be automatic. GP
Registrars should also note that the Deanery may not be prepared to finance any
doctors wishing to undertake elements of summative assessment after this time.
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All components should be completed within 3 years from the date of the letter
to the GP Registrar informing them that they have passed a component of
summative assessment. Although the majority of GPRs complete all components
within their normal GP training period, doctors unable to complete within this
timeframe need to discuss this with their Deanery’s Director (Aug
05).
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The Trainer’s report can only be accepted during the last 6 weeks of the final
GP based training period
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Any exceptional circumstances where this may not be possible must be presented
to the Deanery in the first instance and referred to the NSAB.
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GP Registrars are unable to work in general practice in any capacity (except as
GP Registrar) until such time as they have received a certificate of
prescribed/equivalent experience from the competent authority
NOTE:
Under no circumstances can components be returned to GP Registrars once they
have entered the summative assessment process
Acknowledgement of Sources
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Original data should be honestly acquired. Fabricated data will result in local
proceedings within the Deanery and could lead to disciplinary procedures via
the GMC. Extracts from papers etc, should have an acknowledgement of source.
Material that is used in components and obtained from the world-wide-web
without acknowledging the origin of the material and using it for academic
purposes amounts to academic fraud. This will also result in local proceedings
within the Deanery and could lead to disciplinary procedures via the GMC
Appeal Mechanism
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Each deanery has an appeal mechanism in place for investigation of complaints
in relation to the local management of SA to which GP registrars can address
grievances. In addition a procedure is in place for the investigation of
allegations of improper conduct or unfair practice by a candidate. GP
registrars may request a copy of these arrangements from their Deanery.
Endorsement of VTR1 Forms
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Compliance by the GP Registrar with the information contained
on this and the previous pages should ensure that the VTR/1 will
be endorsed by the Director or nominated deputy upon satisfactory
completion of all components. This will then be returned to the
GP Registrar to send to the competent authority in support of an
application for a CCT or SER
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Failure to complete SA Satisfactorily
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If it becomes obvious to the GP Registrar and/or GP Trainer that they may not
pass SA and that the GP Trainer may not be able to sign a VTR/1, early notice
needs to be given to the Director. Further consultation will follow under these
circumstances to decide upon an appropriate course of action.
Quality Control
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To ensure national consistency and reliability in the marking of submissions,
the Deaneries are required to submit a random selection of written submissions
and videos for quality control to the national panel for Summative Assessment.
However, the outcome of this measure will remain confidential and will not
affect a pass in the assessment process.
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A 1 in 8 sample of videos which passed the MRCGP video component are
selected to go through the local deanery system, as the same time as those
videos which failed the MRCGP/SA single route to ensure fairness and equity.
The outcome of the quality control process remains confidential.
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