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The Protocol Agreement
Requirements of Deanery Offices
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Have a system in place for answering questions about summative assessment. All
questions must be answered either verbally / via email within 48 hours or in
writing within 5 working days.
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Send all correspondence marked ‘Private and Confidential’ from the Deanery.
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Have a recognised and well-advertised system in place to deal with any doubts
about whether or not the GP registrar has reached the necessary standard.
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Have a Deanery based appeal mechanism in place for investigation of complaints
in relation to the local management of summative assessment to which GP
registrars can address grievances. In addition a procedure must be in place for
the investigation of allegations of improper conduct or unfair practice by a
candidate.
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Issue
5.1. GP VTS/SHOs, GP Registrars, and all involved in their training, with
guidance and details of all summative assessment components, as approved by the
JCPTGP. This can be achieved by making doctors aware of
this website.
5.2. GP VTS/SHOs and GP registrars with a unique
GP Registrar summative assessment number, as allocated to the Deanery
by the National Office
5.3. GP Registrars with a Summative assessment
Application Form. Its completion and return will give the Deanery the
GP Registrar’s chosen methods for undertaking summative assessment.
5.4. GP Registrars with the latest dates for their components to arrive in the
Deanery and the dates of the COGPED MCQ examination.
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Have mechanisms in place to keep track of all components in their care and take
responsibility for these at all times
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Have robust and reliable methods in place for collection and retention of all
component data
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Ensure
8.1. all components are assessed and marked according to the authorised marking
instruments and marking schedules
8.2. the assessment process is anonymous
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Ensure that once GP Registrars have chosen and submitted a particular component
method, they will not be able to change to a different one, unless there are
exceptional circumstances and they have the permission of their Director, after
consultation with the Chair of the NSAB.
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Be prepared to accept the
10.1. COGPED components at any time during the year, except during the
normal closure times of the Deanery.
10.2. MRCGP/SA single route video videotape, 2 weeks prior to the closure date
for each MRCGP diet.
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Acknowledge safe receipt of components in the Deanery in writing/via
email to the GP Registrar within 2 working days.
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Under no circumstances can components be returned to GP Registrars once
they have entered the summative assessment process.
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Send results of individual summative assessment components to GP
registrars and where appropriate to their GP trainer. This letter should be
signed by the Director, Co-ordinator or other medically qualified senior member
of the Deanery.
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Monitor and record the results when GP Registrars undertake components
not available in their Deanery and liaise with the Deanery marking the
components
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Inform their Co-ordinator and/or Director without delay when it becomes
apparent that a GP registrar may have problems completing the assessment
process
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Accept that in the case of national referrals, the national panel’s
verdict is binding.
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Use the content of a GP registrar folder for calibration purposes only
if written permission has been obtained from the GP registrar as indicated on
the COGPED Video, Audit and NPMS declaration forms.
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Contact the appropriate Deanery when a GP registrar moves and the GP
registrar’s folder, plus covering letter giving details of components already
completed, must be sent to the new Deanery. If the GP registrar has not yet
completed any components, the current Deanery should cancel the GPR SA Number
and the new Deanery must register the GP registrar, giving them their unique
Deanery GPR SA Number.
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